The Administrative Assistant plays a vital role in supporting Mikala Corporation’s accounting, operations, and project management teams. Mikala Corporation is the parent company of multiple forestry, fuels-reduction, vegetation management, and arborist businesses operating throughout Northern California and on state and federal contracts. We are in an active growth phase and are seeking a reliable, detail-oriented professional to support our expanding office and field operations.

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This position is ideal for someone who thrives in a fast-paced environment, enjoys organizing information, and takes pride in keeping systems running efficiently as a company scales.

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Key Responsibilities:

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• Maintain and organize physical and digital filing systems

• Scan, digitize, and index documents into Microsoft 365, OneDrive, and internal job-costing systems

• Clean up, back-file, and organize historical paperwork

• Create, update, and maintain Excel spreadsheets for tracking invoices, payroll, job costs, and expenses

• Support accounting workflows within QuickBooks Enterprise, including document attachments, transaction support, and reporting assistance

• Answer and route incoming phone calls professionally

• Assist with payroll, HR, and accounting document flow

• Prepare, organize, and distribute paperwork to customers, agencies, vendors, and internal teams

• Run business errands such as bank deposits, FedEx, and supply pickups

• Provide general administrative, executive, and project support as needed

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Qualifications & Skills:

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• Strong organizational skills with high attention to detail

• Proficiency in Microsoft Excel and Microsoft 365

• Familiarity with QuickBooks Desktop or Enterprise (preferred)

• Comfortable managing large volumes of paperwork and digital records

• Ability to handle sensitive and confidential information professionally

• Reliable, punctual, and able to work independently

• Willingness to assist across departments as needed

• Experience in construction, forestry, government contracting, or accounting environments is a plus, but not required